Job Title: Archive Director

Reports directly to: Executive Director

Job Overview: The Archive Director is responsible for the direction and coordination of the full Archives team, this includes the Digital Collections Manager, Digital Developer + Technology Manager, Archives Assistants and the Web/Digital team. They oversee archive staff, lead program production, and budget tracking and reporting [to ED + F&OMD].  They coordinate team meetings, trainings, create and innovate organizational systems and workflows, coordinate with Executive Director and Finance + Operations Managing Director, and communicate with all staff within the Archive/Digital team. They work with the Executive Director on setting strategic goals for archives and programs development . 

Development + External affairs 

1. Assists Executive Director to strategize, develop and maintain partner relationships
2. Represents the organization at conferences and events whenever appropriate
3. Helps maintain a standardized BLT public presence 
4. Will work with Communications Specialist + Wiki Director to strategize, develop and implement a social media strategy, newsletter and other public and partner-facing communications
5. Works with Executive Director on development as needed

Administration Supervision and Leadership

1. Supervision
   1. Assesses needs of the Archive team. 
   2. Supervises Archive Assistants and develops efficient systems to utilize these positions and delegates appropriate tasks to them
   3. Supervises Audio Team + Web/Digital Team
   4. Leads / participates in BLT hiring processes
   5. Facilitates biannual Archives/Digital staff reviews in collaboration with ED  and F&OMD
   6. Co-organizes team retreat when applicable
   7. Maintains internal systems and policy in collaboration with other team members and F&OMD.
2. Budgets
   1. Follows and enforces HR policies staff-side in consultation with the F&OMD
   2. Manages the entire Archive budget including tracking spending in an approved format and forecasting quarterly and yearly needs of the area.
   3. Creates yearly budget requests based on Archive area activity and projected needs.
3. Maintenance
   1. Plan and oversee the utilization of audio processing tracking system
   2. Develops yearly evaluation and impact report.
   3. Maintain compliance in Archives area for BLT organization funding entities in collaboration with F&OMD
4. Systems

1. 1. Oversees  innovation streamlining and maintenance of systems for internal organization, metric documentation and goal setting
   2. Utilize team collaboration software as directed including Google Workspace, Asana, etc, and organize Archives file management.
   3. Advise and maintain regular archive and Workspace backup with cloud based system, repository (Carolina Digital Repository) and external hardware

Informs project vision + innovation + strategies

1. Keep an ongoing dream list for the organization & make suggestions.
2. Leads the Archives area in best practices in archival standards and development and communication of the BLT nomenclature and methodologies. 
3. Evaluates system efficiency and works with the Executive Director to develop and implement strategic vision.
4. Works with ED to strategize and implement vision as needed

Archive Production Organization + Execution

1. Envision strategies for targeting partners and future sites in collaboration with ED  
2. Research for any non-Wiki or cross-program events
3. Innovate and maintain tracking processes for events

Preferred Qualifications:

• Experience working in archives management and administration
• Experience managing budgets and tracking spending
• Proven ability to develop innovative solutions for increased productivity
• Strong negotiation skills in both internal and external settings
• Strong organizational, communication, and leadership skills, demonstrated by previous professional success
• Up-to-date knowledge of professional archiving standards and trends.
• Familiar with governmental regulations and legal requirements related to archives and

experience in compliance with same

• Experience and training in records management.  
• Foundational knowledge of library database technology and development experience is a plus.
• Experience with professional archives management software and environmental monitoring applications.  
• Supervisory experience
• Required Degree(s): M.A. or M.L.I.S. in Archives, Library Science, Museum Studies, Information Sciences, Digital Humanities, or a related field with formal training in archives management and preservation or commensurate experience.  

Black Lunch Table is seeking an Archive Director to join the leadership team and implement the strategic vision for the digital archive. The ideal candidate is excited to lead teams and engage communities in socially engaged art discussion and current issues.  We are looking for someone versatile, tenacious, and a lifelong learner. Apply now if you are the right person to build a digital archive and lead a dynamic team in library technologies and concepts.

This position is remote and full-time. Pay starts at $70,000 for full-time (our full time is 30 hrs/wk), plus benefits package, professional development; position is open until filled.

Email jobs@blacklunchtable.com with resume and cover letter to apply.

Black Lunch Table is searching for a Development Assistant to support the strategic vision of our digital archive and social justice mission documenting Black artists around the world. This key position reports directly to the Executive Director and works closely with all program directors, managers, and staff to assist BLT in creating and implementing strategies that ensure sustainability and organizational growth. Duties for the Development Assistant will include preparing progress reports, drafting grant proposals, engaging with potential donors, tracking contributions, preparing and managing mailing lists, assisting with event planning, liaising with consultants, and assistance with virtual and in person programs supporting key relationship building goals.  The Development Assistant will ensure timely acknowledgment of contributions, coordinating workshops, tracking revenue and expenditure, drafting outreach strategies, assisting with social media activities and updates, and assembling media kits. 

The Development Assistant will assist our organization in improving business opportunities, strengthening relationships with clients and donors, streamlining development processes, encouraging organizational growth, researching and identifying funding opportunities, and promoting the organization’s mission and values to external stakeholders.  The ideal candidate for this role possesses excellent networking abilities, good people skills, exceptional communication skills, and time management skills. The noteworthy Development Assistant should enhance the efficiency of administrative functions, cultivate organizational growth, influence secure funding strategies, maintain positive relations with donors, and ensure the integrity of the development processes.

Responsibilities include but are not limited to:

• Improve donor relations by fulfilling essential administrative and PR duties.
• Conduct research on potential individual and institutional donors.
• Produce quarterly and annual reports on donations and grants.
• Complete calendaring tasks.
• Perform research to discover market trends and procurement opportunities.
• Create and deliver presentations.
• Design and detail development strategies and communications materials.
• Build and maintain client and donor databases, perform data entry and help track donations in a database, working knowledge of Kindful preferred.
• Support and improve fund-raising campaigns.
• Enhance overall development initiatives.
• Advise on operating procedures in support of development.

Ideal Skills and Requirements:

• Excellent grammar, writing, and communication skills
• Excellent attention to detail and organizational skills
• Bachelor’s degree or higher preferred, or equivalent years of experience
• Arts, humanities, and social justice background a plus 

This position is part-time not to exceed 15 hours per week, and is fully remote with occasional travel for events, retreats, and workshops. Pay is commensurate to experience; this position will remain open until filled. Email jobs@blacklunchtable.com with resume and cover letter to apply.

Black Lunch Table’s (BLT) primary aim is the production of discursive sites, wherein artists and local community members engage in dialogue on a variety of critical issues. BLT mobilizes a democratic rewriting of contemporary cultural history by animating discourse around and among the people living it. First staged in 2005 at Skowhegan School of Painting and Sculpture artist residency, the project has grown by way of contributions from and collaborations with artists, digital humanities researchers, and Wikipedians. BLT currently includes two roundtable series’, an online oral history archive, and a Wikipedia initiative. Much like its creation of physical spaces that foster community and generate critical dialogue, BLT creates a digital space for art, Black studies and social justice issues. BLT became a 501c3 in 2019.

Black Lunch Table is searching for a Communications Specialist. This position reports directly to the Executive Director and works closely with all program directors, managers, and staff to assist us in communicating the mission of BLT; as well as establishing and maintaining a recognizable visual identity.  The Communications Specialist works in collaboration with the leadership team and BLT programs; the Communications Specialist will prepare visual and informational assets in support of the organization and programs. Primary functions of this position include coordination with internal and external partners ensuring consistency of the BLT visual identity and style guides.  The Communications Specialist clarifies the BLT voice on each platform, and promotes key messages set by the leadership team. 

Responsibilities include but are not limited to:

• Collaborate with the ED, program directors, managers, and teams on media development and dissemination  Maintenance, communication, and refresh of style guides and visual identity of BLT
• Draft, finalize, and standardize public information to include social media posts, newsletters, and press releases.
• Advise on our social media identity and oversee organization consistency
• Publish and automate scheduled content posting using social media marketing tools such as Buffer
• Manage social media content including content creation in collaboration with leadership and teams 
• Analyze social media use and metrics and provide recommendations
• Define and manage our our social media strategy in accordance with goals defined including:
  • Defining most important social media KPI (key performance indicators) 
  • advising on user engagement and optimization
  • Helping BLT measure the success of our social media campaigns
• Monitor social media comments and DMs 
• Stay up to date with the latest social media best-practices and technologies, suggesting improvements to technology utilization and organizational awareness
• Provide constructive feedback to leadership, teams, and contractors

Ideal Skills and Requirements:

• Great communication 
• Solid Adobe Creative Suite skills (eg: Photoshop, InDesign)
• Experienced with social media platforms (eg: Hootsuite, YouTube, Instagram, LinkedIn, Twitter, Facebook, etc…)
• Quick at learning new apps and processes
• Investment in Black people (and/or Black Lunch Table’s mission)
• Self-motivated, disciplined, and collaborative

This position is part-time, not to exceed 15 hours per week, and is fully remote with occasional travel for events, retreats, and workshops. Compensation is commensurate to experience; this position will remain open until filled. Email jobs@blacklunchtable.com with resume and cover letter to apply.

Black Lunch Table’s (BLT) primary aim is the production of discursive sites, wherein artists and local community members engage in dialogue on a variety of critical issues. BLT mobilizes a democratic rewriting of contemporary cultural history by animating discourse around and among the people living it. First staged in 2005 at Skowhegan School of Painting and Sculpture artist residency, the project has grown by way of contributions from and collaborations with artists, digital humanities researchers, and Wikipedians. BLT currently includes two roundtable series’, an online oral history archive, and a Wikipedia initiative. Much like its creation of physical spaces that foster community and generate critical dialogue, BLT creates a digital space for art, Black studies and social justice issues. BLT became a 501c3 in 2019.